We are seeking a highly organized, detail-oriented Legal Administrative Assistant to support attorneys across multiple practice groups, including federal regulatory and transactional matters. This role requires professionalism, discretion, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Provide legal and administrative support to attorneys across various practice areas.
• Assist with federal regulatory matters, including preparing, organizing, and submitting filings to agencies (e.g., SEC, FDA, FTC, CFIUS).
• Maintain calendars for regulatory deadlines, meetings, travel, and attorney schedules.
• Support transactional matters: coordinate due diligence, manage document production, prepare closing documents, and assemble closing binders.
• Communicate with clients, co-counsel, agency personnel, and other stakeholders professionally and effectively.
• Draft, edit, proofread, and finalize legal documents, correspondence, and memoranda.
• Manage electronic and hard-copy files, including records management, client portals, and new matter openings.
• Assist with billing: enter attorney time, prepare monthly billing, track expenses, and process reimbursements.
• Perform general administrative tasks, including scheduling, document organization, and maintaining correspondence.
• Work occasional overtime as needed.

Required Skills

• Strong organizational skills and meticulous attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Professional demeanor and client-service orientation.
• Proficiency with Microsoft Office Suite, Adobe, and other firm software.
• Strong problem-solving skills; able to handle multiple deadlines.
• Ability to work independently and collaboratively.

Education & Experience

• Bachelor's degree preferred.
• Minimum of 5 years of administrative assistant experience, preferably in a legal setting.
• Experience supporting federal regulatory and/or transactional practices strongly preferred.
• Experience with federal agency portals or case management systems (e.g., CFIUS) a plus.